With built-in capabilities like chat, screen sharing, and recording, video conferencing or web meeting software allows for online communication for audio meetings, video meetings, and seminars. This software may be a very adaptable component of a company’s software ecosystem.
Video conferencing solutions reduce the need for in-person attendance, making daily schedules more convenient for everyone involved, strengthening client relationships, and guaranteeing open and consistent communication across teams. Internal check-ins, conference calls, external meetings, and presentations may all benefit from these solutions.
Many web conferencing tools come with comprehensive feature sets that enable collaboration and communication on many fronts, in addition to the basic video calling capabilities. Understanding which of these capabilities the company may need in video conferencing is critical to selecting the right solution.
What Features Does Video Conferencing Software Have in Common?
Some key characteristics of video conferencing software that allow participants to interact and cooperate in real-time include:
#1. Video Conferencing
For one-on-one or team meetings, high-quality video conferencing is the next best thing to face-to-face meetings. When teams are unable to meet in person, video calling improves cooperation and helps them feel more connected.
#2. Audio Calling
Many video conferencing solutions will allow you to join a video conference by audio alone by dialing a specific number. These calls use VoIP software and are like a regular phone call or phone system. Similarly, most solutions will allow users to join a conference call through audio alone or audio plus video.
This feature allows users to record a video or audio conference call to see it again afterward. Some solutions will even save the recorded video inside the platform, with the ability to download it and distribute it internally or outside.
#4. Screen Sharing
Participants may share their displays in addition to or instead of a camera stream with this function. Screen sharing software is an excellent collaboration tool, particularly for remote or hybrid teams with regular online meetings.
#5. Document Sharing
Document sharing capabilities are sometimes integrated into text chat functions, although this isn’t always the case. Some video conferencing software will allow you to share documents without having to use text chat.
Some video conferencing solutions provide the option to plan meetings in-app. Others will work with third-party scheduling or calendaring applications.
#7. Text Chat
Some video conferencing software includes a live text chat feature that participants may utilize in addition to or instead of the voice. These text conversations may be preserved and referred to later. Outside of video meetings, some video conferencing solutions allow either peer-to-peer or peer-to-group instant chat.
Some video conferencing programs will enable users to create and present slideshows inside the application. In contrast, others may need users to utilize separate presentation software.
#9. Subtitles & Closed Captions
Some video conferencing solutions include subtitles and closed captions, which are inclusive and help multinational teams overcome language and cultural obstacles. Live transcription may also be provided in certain instances. However, the languages that are supported may vary from one solution to the next.